TASKS AND OBJECTIVES
The primary aim of the Archives is to collect, preserve, arrange, describe and faciliate access to the national archival heritage of the Republic of Slovenia.
The Archives’ tasks relate to public archival material and documentation created by government authorities and other entities under the public law which are established and financed by the state and operate nationwide. The Archives also preserves private records and film archival material for the entire country. It keeps a central register of public records kept in Slovenia, a register of foreign records concerning Slovenia and Slovenes, and a register of public symbols, coats of arms, flags, seals and stamps of national significance.
As an administrative institution within the organisational structure of the Ministry of Culture, the Archives’ professional and administrative activities also involve the preservation of records significant to the Republic of Slovenia, and other tasks defined by the Minister of Culture and the Ministry of Culture.
The Archives preserves public and private records in accordance with the Archives and Archival Institutions Act. Protection is granted to all confidential data contained in the public records (i. e. state, official, military, business and occupational data) which become available for use 40 years after their creation, as well as personal data and data relating to the privacy of an individual which become available for use 75 years after their creation, or 10 years after the death of the person to whom they relate. Private records are preserved according to the wishes and the instructions of private donators.
According to archival legislation the Archives is responsible for:
- registering, collecting and processing of archival material; compilation of archival guides, inventories and other finding aids;
- keeping of registers of public and private records created by legal and natural persons;
- management of a computer-based information system for the archives;
- appraisal of records created by entities under the public law and professional supervision thereof;
- training of documentation records managers;
- co-operation with the owners of private records, consultancy and supervision;
- custody and preservation of archival material;
- conservation, restoration and reproduction (microfilming and scanning) of records for security purposes;
- compilation of finding aids and guides to foreign records relative to Slovenia and Slovenes, and reproduction of such records to supplement the Archives’ holdings;
- publishing of archival sources which are kept in the Archives and in foreign archives and are of significance to the history of Slovenia and Slovenes;
- making archival material available for use, issuing transcripts and copies of archival documents as well as certificates based on archival documents;
- cultural activites, education and training related to archival material;
- research in archival science, history and other related disciplines;
- publishing activities;
- organisation and co-ordination of matters and procedures in archival service (Archival Centre for Professional Development);
- tasks of common significance for records preservation in the Republic of Slovenia, for which, according to the legislation, the Minister of Culture and the Ministry of Culture are responsible, but are conducted by the Archives, operating within the organisational structure of the Ministry of Culture.
The Archives participates in the public information systems and on the Internet (http://www.gov.si/ars) with a computerised database on its archival material. Its records are available for public use in the Archives’ reading rooms. The Archives also engages in cultural and educational activities, international co-operation and publishing of various publications. It publishes the electronic newsletter “OBVESTILA” and co-operates in the preparation of the “ARHIVI” (Archives), the gazette of the Archival Association and Archives of Slovenia, as well as in the publishing of archival documents in the collection “VIRI” (Sources).