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READING ROOMS OF THE ARCHIVES RS

 

Original public and private records or their copies, with the exception of film material, are accessible only in the Archives’ reading rooms. Records may be loaned out on a contractual basis, for exhibitions and similar purposes, provided that they are appropriately protected and insured.

The Archives’ reading rooms are open:

at 1 Zvezdarska in Ljubljana:

- during summmer between June 20 and August 26, 2011

Monday to Friday 8:30 a.m. to 2:30 p.m.

- regular opening hours

Monday 8:00 a.m. - 3:00 p.m. 
Tuesday 8:00 a.m. - 3:00 p.m.  
Wednesday 8:00 a.m.- 4:30 p.m.
Thursday 8:00 a.m. - 3:00 p.m.
Friday 8:00 a.m. - 2:00  p.m.
(on the day before public holiday, from 8:00 a.m. to 1:00 p.m.);

 

Reading room of the Sector for the protection of World War II records at Kongresni trg 1 in Ljubljana: every workday from 8:00 a.m. to 1:00 p.m.;

 

Records may be ordered in person in the reading room. Orders may also be made by mail, telephone, fax or e-mail (ars(at)gov.si). All records requested before 1:00 p.m. will be available for use on the next working day. Records ordered after that time will be available within two days. Records kept in branch repositories will be made available within seven days at the latest.

 

Should the user submit imprecise or insufficient data pertaining to the records requested, the Archives will be unable to meet the order.

 

Should the user not appear at the agreed time and fail to notify the Archives about his or her absence, the requested records will be returned to the repository the following day and the order will be cancelled.

 

Visitors to the reading room at 1 Zvezdarska must prove their identity to the doorman, with whom they also leave their bags. To make requests for records, they should turn to the reading room assistant. Upon their first visit to the reading room, visitors are required to complete an identification form. At the record department branches, visitors should contact directly the reading room assistant.

 

Visitors to the reading room have at their disposal archival guides, inventories, catalogues and other finding aids (ledgers, indexes, card indexes, computer databases etc.).

 

Users of the Archives’ records may also use the in-house library.

 

Apart from archival material, visitors to the reading room are allowed to keep on the table only the items that are indispensable for their work (i. e. paper, pencil, computer). Permission must be obtained for the use of any other items.

 

The user may receive a maximum of five technical units of archival material a day (a technical unit can be a file, box, book, folder, or, in the case of charters, one single item), excluding finding aids.

 

By rule, only one technical unit may be used at a time.

 

When records have been copied in order to preserve originals, only the copies (photocopies, microfilms, photographs, slides, floppy discs, cassettes, optical discs ...) can be used.

 

The Archives has the right to temporarily restrict the use of material which has not been processed yet or which was damaged. However, the Archives has to inform the user as to when the material will be available.

 

Users must use records in such a way that their original arrangement is preserved and that they are not damaged. If users fail to follow the instructions of the reading room staff, they may be prohibited from further use of the records.

 

Should users damage records, they are required to cover the costs of restoration and conservation, even if the damage is caused unintentionally.

 

In publications, exhibitions and reproductions of the Archives’ records, clear reference should be made to the Archives by providing its title or abbreviation (AS), the name or number of the record group or collection, and the reference number of the relevant technical or archival unit.

 

Users publishing a publication or an article based on the Archives’ records, must submit at least one copy of the publication or an offprint of their article to the Archives.

 

In the Archives, film archival material may be viewed on the viewing table or on video. The screening of films in cinemas is also possible, as is recording of records on film, electronic and optical media.

 

Film archival material should be used in compliance with the provisions of the Copyrights and Related Rights Act (Official Gazette of the Republic of Slovenia, No. 21/95). In the event that copyrights and related rights to film material that the user wishes to reproduce have not expired, which is appliciable to the majority of film records, the user must fulfil his/her legal obligations towards the film’s makers, such as the film’s producer, director, screenplay writer, director of photography and other copyright holders, respecting all moral rights thereof.

 

The use of film archival material outside the Archives must be regulated by contract after prior copyright clearance.

 

The Archives withholds the right to charge a fee for the use of film archival material.

 

Copying of records and issuance of certificates

 

 

The Archives issues certified and non-certified copies, transcripts, excerpts and certificates based on documents in its custody to citizens requiring such documents in order to prove their rights, to state authorities, to local governments and other legal persons.

 

Should the Archives be unable to provide adequate copy of the original records for technical reasons, it is possible to copy such records outside the Archives by prior consent when accompanied by a member of the Archives’ staff.

 

The number of copies an individual may order is limited. The time of their production, which depends on the number of copies and the copying method, varies from 7 to 30 days.

 

On the grounds of records preservation and for other justified reasons, the following material is not to be photocopied:

entire record groups and collections as well as large parts thereof;

  • cadastral plans (with the exception of their copies and scanned cadaster);

  • plans larger than A3 format, and blueprints;

  • maps larger than A3 format;

  • charters;

  • documents with wax seals;

  • manuscripts (codices) and terriers (land registers);

  • books, with the exception of those with tubular spines up to a thickness of 2 cm, but not larger than A3 format;

  • archival cataloques and inventories;

  • books from the Archives’ library

 

Cadastral plans, maps, plans, charters, documents with wax seals, manuscripts, terriers and books can be reproduced  (microfilmed, photographed or scanned) by the Archives or, after obtaining prior permission, by the user outside the Archives when accompanied by a member of the Archives’ staff.

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